Email templates: Write invoice emails in your own words
Customize invoice, reminder, and receipt emails with reusable wording and placeholders for the details that change.
The message is part of the invoice
Customizable email templates give your business a say in the wording around an invoice. This addition covers three messages: a new invoice, a payment reminder, and a payment receipt.
You can customize the subject and body while using supported placeholders for details such as the invoice number, client name, amount, balance, and due date. That keeps the reusable part reusable without asking you to type the changing details into every message.
We wanted room for a clear, familiar tone, not a requirement to become a copywriter before sending an invoice. The default wording remains a starting point, and templates can be reset if you want to begin again.
Write the way you already speak to clients
A small studio may want a short invoice email and a matter-of-fact reminder. A consultant may need one sentence explaining how their billing questions are handled. Save the wording once, with placeholders where invoice-specific details belong.
Start with the new-invoice template. Keep the amount and due date easy to find, then review your reminder and receipt wording for consistency. Avoid adding payment instructions that do not apply to every recipient of that template.
Pair your wording with automatic payment reminders when you want routine notices to follow a consistent schedule as well as a consistent voice.